Registration Information

Important information for Buyers regarding registration and preparation

Registration fees for Buyers

Early bird fee: EUR 740
Late fee: EUR 925

Included in the Buyers fee:

  • Participation in Vestnorden and B2B meetings
  • Get-together event
  • Farewell dinner
  • Lunch, coffee, and refreshments during Vestnorden days (2)
  • Participation at the country’s presentations
  • Accommodation for 3 nights in Reykjavik (16-19 October 2023)
  • Flights to/from Iceland with only directs hub of Icelandair and Play Airline.

Who can register as a Buyer?
The term Buyers include tour operators and travel agencies. The Buyers participate at a greatly reduced price compared to the cost. The price difference is cross subsidised by the Suppliers.

It is mandatory for Buyers to have appointments and therefore the appointment lists cannot be blocked.

Registration terms

Registration deadline for early birds is 10. September 2023.

Registration is closed.

The appointments system will open approximately 3 weeks before Vestnorden starts.

Payment is done upon registration through a secured payment site with a credit card. Accepted credit cards are VISA and MasterCard.

  • Free cancellation until 10 September
  • Between 10 September and 1 October 25% of the total amount will be refunded.
  • After 1 October – NO refund.

Flight bookings must be made before 15 August 2023.
Cancellation can only be done by email to

A name change is free of charge until 1 October 2023. After that, the cost of a name change is EUR 150.

A name change can only be done by email to:

Registration fees
Early bird fee: EUR 1450
Late fee: EUR 1810

Included in the OTA’s / Wholesaler registration fee

  • Participation in Vestnorden
  • Get-together event
  • Farewell dinner
  • Lunch, coffee, and refreshments during Vestnorden days (2)
  • Participation at the country’s presentations
  • Accommodation for 3 nights in Reykjavik (16 -19 October 2023)
  • Flights to/from Iceland with only directs hub of Icelandair and Play

Who can register as a OTA?
Online travel agency (OTA) is a web-based marketplace aimed at consumers to research and book travel products and services, including hotels, flights, cars, tours, cruises, activities and more, directly with travel suppliers.

A wholesaler is a company that sources, buys or stores products and services from multiple suppliers and sells them to other businesses such as retailers, merchants or other wholesalers.


Flight Information and Airport Transport

Flight to and from Iceland with only direct hubs with Icelandair ( / or Play ( is included in the registration fee.

Flight to and from Iceland with Icelandair and Play from / to their destinations only is included in the registration fee. After you have submitted your registration and completed your payment you will receive confirmation. You need to have this confirmation when you book the flight.

To book the flight with Icelandair please e-mail:
To book a flight with Play please e-mail:

Please note
Flight bookings must be made before 15 September 2023.

Please NOTE
Airport taxes are NOT included in the registration fee and are therefore to be paid by the participant directly to the airline. Change Fee on tickets is according to fare rules. A fare difference may also be applied based on availability. The tickets are to be used in conjunction with the Vestnorden in Iceland 2023 between period 13-22 October 2023.

Airport transfer to and from Keflavik Airport is included. Emails with complimentary Flybus voucher have been sent out to all buyer.

Please show the voucher to the bus driver upon arrival at Keflavik Airport.



Three-night accommodation is included in the Buyers fee. Buyers can choose from one of the following hotels. It will be allocated on a first come, first served basis. You book your preferred hotel when you register.

Suðurlandsbraut 2, 108 Reykjavik

Set in central Reykjavik, the stylish Hilton Reykjavik Nordica hotel is one of the city’s most popular destinations for tourists, business travelers and locals alike. Enjoy Hilton style, service and quality, with the comfort and amenities you expect, and the extras you deserve. Our central location provides a great base from which to discover the capital, and makes it easy to travel further afield and explore Iceland’s unspoiled natural landscapes.

Hilton Reykjavík Spa is the ultimate escape to nurture and soothe the mind, body and soul. A sense of comfort and well-being is the goal of everyone at Hilton Reykjavik Spa provided in a relaxing and pleasant atmosphere.

The walking distance between Hilton and the venue (Laugardalshöll) is 12 minutes.

Sigtún 28, 105 Reykjavik

Hotel Reykjavík Grand is a four-star luxury hotel for guests who require superior service and excellent facilities.

This stylish hotel features everything you could need for your stay in Reykjavik, including a complimentary fitness centre, spa, non-smoking rooms, free WiFi, lounges, bar and restaurant. Lavish interiors make for a cosy and warm welcome from the outdoors, and our approachable staff members are dedicated to providing a pleasurable stay.

While the Hotel Reykjavík Grand lies a little outside of the city centre, we offer a convenient and regular shuttle bus service into Reykjavik at no extra cost. For those guests looking to venture further afield with their own car, we are pleased to be one of the only hotels in Reykjavik with free parking, ensuring you no hassle upon arrival.

The walking distance between Hotel Reykjavik Grand and the venue (Laugardalshöll) venue is 13 minutes.


Frequently Asked Questions

We have compiled the answers to the most commonly asked questions regarding your trip to Iceland for Vestnorden.

You are welcome to come earlier or stay longer, but you will have to cover your own accommodation outside the dates of the event, and you will also have to book and pay for your flight tickets outside the fixed dates for Vestnorden.

Yes, you need to arrange the extra accommodation yourself. There is only a three-night accommodation included in the Buyers fee.

You can book flights from 13-22 October 2023.

The hotel rooms are based on single occupancy. If traveling with a family member or a friend not attending Vestnorden, a sub charge for the hotel room will apply.

You are welcome to bring family members, at your own cost. Please do your own arrangements for flights and accommodation.

All payments must be done by credit or debit card. If you need to make a payment by bank transfer, please contact

Credit cards are charged at the time of registration.

All information about the pre–and post- tours can be found on under the pre- and post-tours section.

No there is no limitation but please note that everyone needs to pay the same fee.

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