INFORMATION
SUPPLIERS
Suppliers
Registration Information
Important information for Suppliers regarding registration and preparation.
Registration fees
Meeting Table +1 – Early Bird EUR 2290 – Late fee EUR 2860
Meeting Table +2 – Early Bird EUR 2680 – Late fee EUR 3350
Meeting Table +3 – Early Bird EUR 3330 – Late fee EUR 4160
Meeting Table +4 – Early Bird EUR 3900 – Late fee EUR 4875
Included in the Suppliers fee:
- Participation in Vestnorden and B2B meetings
- Get-together event
- Farewell dinner
- Lunch, coffee, and refreshments during Vestnorden days (2)
- Participation at the country’s presentations
Who can register as a Supplier?
Suppliers can be defined as providers of tourism located in one of the following three countries: Greenland, the Faroe Islands, and Iceland. Suppliers can be airlines to hotels, incoming agencies, tour operators, and regional tourist offices.
Registration terms
Registration deadline for early birds is 25 July 2023.
The registration deadline is 1 September 2023.
The appointments system will open approximately 3 weeks before Vestnorden starts.
Payment is done upon registration through a secured payment site with a credit card. Accepted credit cards are VISA and MasterCard.
- Free cancellation until 25 July
- Between 25 July and 1 September 25% of the total amount will be refunded.
- After 1 September – NO refund.
Flight bookings must be made before 15 August 2023.
Cancellation can only be done by email to vestnorden@sena.is.
A name change is free of charge until 1 October 2023. After that, the cost of a name change is EUR 150.
A name change can only be done by email to: vestnorden@sena.is.
2023 changes for Suppliers
Please note that Meeting Area will be different this year.
Supplier Meeting Area Information
Each of the three countries will be allocated a meeting area where each company will be provided with a table and chairs.
Each supplier will be clearly marked within the meeting area. In front of the area and at the Vestnorden website there will be a clear map and instructions for the buyers.
Wi-fi
There will be free Wi-fi in the hall and in each meeting area.
Suppliers
Flight Information
Flight is not included in the Suppliers registration fee. Therefore all Suppliers need to make their own way to and from Iceland.
Suppliers
Accommodation
We have reserved rooms at the following hotels for Suppliers.
Suðurlandsbraut 2, 108 Reykjavik
Set in central Reykjavik, the stylish Hilton Reykjavik Nordica hotel is one of the city’s most popular destinations for tourists, business travelers and locals alike. Enjoy Hilton style, service and quality, with the comfort and amenities you expect, and the extras you deserve. Our central location provides a great base from which to discover the capital, and makes it easy to travel further afield and explore Iceland’s unspoiled natural landscapes.
Hilton Reykjavík Spa is the ultimate escape to nurture and soothe the mind, body and soul. A sense of comfort and well-being is the goal of everyone at Hilton Reykjavik Spa provided in a relaxing and pleasant atmosphere.
Please click here to book a room with 10% discount. Please also note that this room only has a 48 hour cancellation policy.
The walking distence between Hilton and the venue (Laugardalshöll) is 12 minutes.
Sigtún 28, 105 Reykjavik
Hotel Reykjavík Grand is a four-star luxury hotel for guests who require superior service and excellent facilities.
This stylish hotel features everything you could need for your stay in Reykjavik, including a complimentary fitness centre, spa, non-smoking rooms, free WiFi, lounges, bar and restaurant. Lavish interiors make for a cosy and warm welcome from the outdoors, and our approachable staff members are dedicated to providing a pleasurable stay.
While the Hotel Reykjavík Grand lies a little outside of the city centre, we offer a convenient and regular shuttle bus service into Reykjavik at no extra cost. For those guests looking to venture further afield with their own car, we are pleased to be one of the only hotels in Reykjavik with free parking, ensuring you no hassle upon arrival.
For booking a room at Hotel Reykjavik Grand with 10% discount we kindly ask you to follow these steps:
- Click on the booking link
- Select Hotel Reykjavik Grand in the list of hotels
- Enter your date of arrival and departure
- Select „Check Availability“
- Under “Enter voucher/promo code”: Please enter the code Vestnorden2023 and you will then get a special rate for your stay during the conference.
The walking distance between Hotel Reykjavik Grand and the venue (Laugardalshöll) venue is 13 minutes.
Þórunnartún 1, 105 Reykjavik
Fosshotel Reykjavík, Iceland’s largest hotel stands prominently in Reykjavík’s business district, only a short walk from the main shopping area. Here, from the heart of the city, you can easily explore Reykjavík’s magnificent architecture, captivating history, vibrant markets and rich culture – ideal starting point for experience the best of everything the city has to offer.
With 16 floors, many of our rooms offer magnificent views of the city and the bay area. The top floor features seven suites, 2 that can be used as meeting rooms and on the second floor you will find first class conference facilities. Unwind at the Beer Garden with local Icelandic draught beer and enjoy select dining at Fosshotel Reykjavík’s restaurant, Haust.
For booking a room at Fosshótel Reykjavik with 10% discount we kindly ask you to follow these steps:
- Click on the booking link
- Select Fosshotel Reykjavík in the list of hotels
- Enter your date of arrival and departure
- Select „Check Availability“
- Under “Enter voucher/promo code”: Please enter the code Vestnorden2023 and you will then get a special rate for your stay during the conference.
The walking distance between Fosshótel Reykjavik and the venue (Laugardalshöll) is 28 minutes.
Suðurlandsbraut 12, 108 Reykjavik
Reykjavik Lights sits just above the parks and gardens of the city’s historic ‘hot spring valley’, Laugardalur. It was once Reykjavik’s main source of hot water, where locals would gather to do their laundry the geothermal way. This design hotel is located 1 km from Laugardalur Family Park. It offers free underground parking and brightly decorated rooms with a flat-screen TV and free WiFi access. Central Reykjavik is 2 km away.
All rooms at Reykjavik Lights are individually decorated with artworks and inspiration from the ancient Icelandic calendar. Each room has a private bathroom with shower and hairdryer.A buffet breakfast is served each morning in the dining room. Drinks can be enjoyed in the lounge bar, featuring decór inspired by the changing lights of Iceland.
To book a room at Reykjavik Lights with 10% discount we kindly ask you to follow these steps:
- Click here
- Select Reykjavik Lights in the list of hotels
- Enter your date of arrival and departure
- Select „Guests and Options“
- Please enter the code VEST23 under „Promo Code“ and you will then get a special rate for your stay during the conference.
The walking distance between Reykjavik Lights and the venue (Laugardalshöll) is 7 minutes.
Suppliers
Frequently Asked Questions
We have compiled the answers to the most commonly asked questions regarding your trip to Iceland for Vestnorden.
All payments must be made with either debit or credit card. Unfortunately, we cannot offer bank transfer for the payments.
If you are having problems paying the registration fee with your credit or debit card, we kindly ask that you contact your card issuer as the problem quite often lies with their restrictions.
For name changes please make sure to do so 3 weeks prior to the show.