INFORMATION
SUPPLIERS
REGISTRATION IS CLOSED
Suppliers
Registration Information
Important information for Suppliers regarding registration and preparation.
Registration fees
Meeting Table +1 – Early Bird EUR 2290 – Late fee EUR 2860
Meeting Table +2 – Early Bird EUR 2680 – Late fee EUR 3350
Meeting Table +3 – Early Bird EUR 3330 – Late fee EUR 4160
Meeting Table +4 – Early Bird EUR 3900 – Late fee EUR 4875
Included in the Suppliers fee:
- Participation in Vestnorden and B2B meetings
- Get-together event
- Farewell dinner
- Lunch, coffee, and refreshments during Vestnorden days (2)
- Participation at the country’s presentations
Who can register as a Supplier?
Suppliers can be defined as providers of tourism located in one of the following three countries: Greenland, the Faroe Islands, and Iceland. Suppliers can be airlines to hotels, incoming agencies, tour operators, and regional tourist offices.
Registration terms
Registration deadline for early birds is 15 August 2023.
The registration deadline is 1 September 2023.
The appointments system will open approximately 3 weeks before Vestnorden starts.
Payment is done upon registration through a secured payment site with a credit card. Accepted credit cards are VISA and MasterCard.
- Free cancellation until 15 August
- Between 15 August and 1 September 25% of the total amount will be refunded.
- After 1 September – NO refund.
Cancellation can only be done by email to vestnorden2023@sena.is.
A name change is free of charge until 1 October 2023. After that, the cost of a name change is EUR 150.
A name change can only be done by email to: vestnorden2023@sena.is.
2023 changes for Suppliers
Please note that Meeting Area will be different this year.
Supplier Meeting Area Information
Each of the three countries will be allocated a meeting area where each company will be provided with a table and chairs.
Each supplier will be clearly marked within the meeting area. In front of the area and at the Vestnorden website there will be a clear map and instructions for the buyers.
Wi-fi
There will be free Wi-fi in the hall and in each meeting area.
Suppliers
Flight Information
Flight is not included in the Suppliers registration fee. Therefore all Suppliers need to make their own way to and from Iceland.
Suppliers
Accommodation
We have reserved rooms at the following hotels for Suppliers.
Ingólfsstræti 1 – 101 Reykjavík
Arnarhvoll and its surroundings boast an extensive choice of services and amenities for business, holiday, and leisure. Each room has its own private bathroom, free high-speed internet connection, flat screen TV, shower, hairdryer, tea & coffee making facilities, and a minibar.
Located by the shore opposite the Harpa Reykjavik Concert Hall and close to Reykjavik’s main shopping street, Laugavegur, the hotel offers an ideal location for exploring the historic center; shops, restaurants, cafés, bars, nightlife, and all main city center attractions can be found within easy walking distance.
Please click here to book a room with a 20% discount for Vestnorden guests.
Seljavegur 2, 101 Reykjavík
At the center of Reykjavik’s booming creative quarter, you’ll find the stylish, industrial Grandi. More than just a great place to stay, its bustling bar, café, and restaurant are gathering places for those in the know. In the hotel’s outdoor lagoon, guests can take a dip under the canopy of stars or beneath the northern lights when nature’s in the mood. We know how to do cozy. Rooms in Grandi will deliver classic comfort with modern frills. All will come equipped with a minibar, free wifi, and video on demand.
Please click here to book a room with a 20% discount for Vestnorden guests.
Aðalstræti 4, 101 Reykjavík
CenterHotel Plaza is located right by the main square in the heart of Reykjavik. This first-class hotel is ideal for business and leisure, with a warm welcoming atmosphere and services to suit all tastes. Fully equipped meeting and conference facilities are available at Plaza Hotel. That in combination with its location makes Plaza the perfect choice for meetings of all sorts.
The 200 well-appointed bedrooms boast a bright modern décor with contemporary oak furnishings. Each room has its own free high speed internet connection, flat screen TV, shower, hairdryer, tea & coffee making facilities, and a minibar.
The Plaza Hotel provides the comfort and the location to enjoy all that Reykjavik’s city center has to offer and its location creates the perfect setting for your stay with a wide variety of restaurants, cafés, shopping, and nightlife at your doorstep.
Please click here to book a room with a 20% discount for Vestnorden guests.
Laugavegur 95 -99, 101 Reykjavík
Laugavegur is located on Laugavegur, the main shopping and restaurant street in the midst of all the main attractions in Reykjavik city center. Center Hotels Laugavegur reflects the true spirit of Reykjavik. The quirky, urban vibe that makes Reykjavik so distinctive comes alive throughout the building. Including 102 modern rooms offering everything you need for a comfy stay. The lobby is open and spacious where you can relax, work or enjoy a drink and watch the buzzing city life through the big front-facing windows.
Please click here to book a room with a 20% discount for Vestnorden guests.
Suðurlandsbraut 2, 108 Reykjavik
Set in central Reykjavik, the stylish Hilton Reykjavik Nordica hotel is one of the city’s most popular destinations for tourists, business travelers and locals alike. Enjoy Hilton style, service and quality, with the comfort and amenities you expect, and the extras you deserve. Our central location provides a great base from which to discover the capital, and makes it easy to travel further afield and explore Iceland’s unspoiled natural landscapes.
Hilton Reykjavík Spa is the ultimate escape to nurture and soothe the mind, body and soul. A sense of comfort and well-being is the goal of everyone at Hilton Reykjavik Spa provided in a relaxing and pleasant atmosphere.
Please click here to book a room with 10% discount. Please also note that this room only has a 48 hour cancellation policy.
The walking distence between Hilton and the venue (Laugardalshöll) is 12 minutes.
Sigtún 28, 105 Reykjavik
Hotel Reykjavík Grand is a four-star luxury hotel for guests who require superior service and excellent facilities.
This stylish hotel features everything you could need for your stay in Reykjavik, including a complimentary fitness centre, spa, non-smoking rooms, free WiFi, lounges, bar and restaurant. Lavish interiors make for a cosy and warm welcome from the outdoors, and our approachable staff members are dedicated to providing a pleasurable stay.
While the Hotel Reykjavík Grand lies a little outside of the city centre, we offer a convenient and regular shuttle bus service into Reykjavik at no extra cost. For those guests looking to venture further afield with their own car, we are pleased to be one of the only hotels in Reykjavik with free parking, ensuring you no hassle upon arrival.
For booking a room at Hotel Reykjavik Grand with 10% discount we kindly ask you to follow these steps:
- Click on the booking link
- Select Hotel Reykjavik Grand in the list of hotels
- Enter your date of arrival and departure
- Select „Check Availability“
- Under “Enter voucher/promo code”: Please enter the code Vestnorden2023 and you will then get a special rate for your stay during the conference.
The walking distance between Hotel Reykjavik Grand and the venue (Laugardalshöll) venue is 13 minutes.
Þórunnartún 1, 105 Reykjavik
Fosshotel Reykjavík, Iceland’s largest hotel stands prominently in Reykjavík’s business district, only a short walk from the main shopping area. Here, from the heart of the city, you can easily explore Reykjavík’s magnificent architecture, captivating history, vibrant markets and rich culture – ideal starting point for experience the best of everything the city has to offer.
With 16 floors, many of our rooms offer magnificent views of the city and the bay area. The top floor features seven suites, 2 that can be used as meeting rooms and on the second floor you will find first class conference facilities. Unwind at the Beer Garden with local Icelandic draught beer and enjoy select dining at Fosshotel Reykjavík’s restaurant, Haust.
For booking a room at Fosshótel Reykjavik with 10% discount we kindly ask you to follow these steps:
- Click on the booking link
- Select Fosshotel Reykjavík in the list of hotels
- Enter your date of arrival and departure
- Select „Check Availability“
- Under “Enter voucher/promo code”: Please enter the code Vestnorden2023 and you will then get a special rate for your stay during the conference.
The walking distance between Fosshótel Reykjavik and the venue (Laugardalshöll) is 28 minutes.
Suðurlandsbraut 12, 108 Reykjavik
Reykjavik Lights sits just above the parks and gardens of the city’s historic ‘hot spring valley’, Laugardalur. It was once Reykjavik’s main source of hot water, where locals would gather to do their laundry the geothermal way. This design hotel is located 1 km from Laugardalur Family Park. It offers free underground parking and brightly decorated rooms with a flat-screen TV and free WiFi access. Central Reykjavik is 2 km away.
All rooms at Reykjavik Lights are individually decorated with artworks and inspiration from the ancient Icelandic calendar. Each room has a private bathroom with shower and hairdryer.A buffet breakfast is served each morning in the dining room. Drinks can be enjoyed in the lounge bar, featuring decór inspired by the changing lights of Iceland.
To book a room at Reykjavik Lights with 10% discount we kindly ask you to follow these steps:
- Click here
- Select Reykjavik Lights in the list of hotels
- Enter your date of arrival and departure
- Select „Guests and Options“
- Please enter the code VEST23 under „Promo Code“ and you will then get a special rate for your stay during the conference.
The walking distance between Reykjavik Lights and the venue (Laugardalshöll) is 7 minutes.
Laugavegur 120, Reykjavík
Miðgarður by Center Hotels is positioned at one end of the city’s main shopping street. On Thursday nights the ever lively Jörgensen Kitchen & Bar celebrates both local produce and talent with live music performances. For a real treat check out the hotel spa and take a dip under an Icelandic sky in the thermal-water hot tub.
Miðgarður rooms deliver modern amenities with clean, contemporary design. Every room comes packed with those little indulgences we love in a hotel room from the minibar to the flat screen TV. Free wifi and a shower also come as standard. If you book an executive room, stunning views and free access to the hotel spa will take your stay to another level.
Suppliers
Frequently Asked Questions
We have compiled the answers to the most commonly asked questions regarding your trip to Iceland for Vestnorden.
On some levels, Vestnorden 2023 will be different from previous years. Our goal is to make the Vestnorden Travel Trade Show more open, more influential and more eco-friendly while at the same time maintaining equal setting for suppliers in the meeting area. To enhance the experience, Vestnorden 2023 will offer a show room, coffee bar equipped with gigantic screens showing footage from each of the countries.
Vestnorden 2023 meeting areas will be split up in three zones (size of each zone is determined by how many suppliers will be attending from each country and Iceland will be split up in areas for each part of the country). Each supplier will get tables and chairs which will be clearly marked with the logo of each supplier and a number. In this meeting area each of the suppliers will host their meetings like they have done in previous years. This setup is more eco-friendly with less print for each booth. Instead, each meeting area will use digital signage mixed in with themed backdrops for each area.
In front of each county’s meeting area will be a welcome desk where buyers can get information on where each supplier has set up their meeting area. Buyers can also see the setup on the Vestnorden 2023 website.
Suppliers can also meet the buyers more casually on the show floor, where several areas with high tables will be set up.
Each supplier will be given a specific number within their section of the meeting area. This number along with a company logo will be clearly marked in each suppliers meeting area. Buyers can also find this information on the website.
Suppliers can bring cloths for the tables in the meeting area.
To be able to keep our goal of maintaining equal setting for suppliers in the meeting area. Suppliers are not allowed to set up roll-up banners in the meeting area.
At Vestnorden 2023 there will be a Show room where suppliers can purchase their own space and set up a booth to present their operation for the buyers. Suppliers can set up their booth any way they want, for example show videos, bring props, give away samples, present certain products etc.
The goal with the Show room is to make enhance Vestnorden and make it more influential and vivid.
More information on the Show room will be released soon.
You can book your space in the registration process. You can also send an email with your requirements to vestnorden2023@sena.is
You can order space in following sizes, 4m2, 6m2, 8m2, 10m2, 12m2, 14m2, 16m2, 18m2, 20m2.
Minimum order is 4m2 which is total of EUR 800. Extra m2 costs EUR 200.
- Free cancellation until 27 September
- After 27 September – NO refund.
Cancellation can only be done by email to vestnorden2023@sena.is.
Suppliers are welcome to share spaces on Show room floor.
When you purchase a space on the Show room floor, you will get access to electricity. If you need assistance in building your booth at the venu we recommend using the company Recon (info@recon.is), they specialize in booth building.
Suppliers are welcome to have staff in their booth during the show days. The Show room space is not intended for meetings, but the staff can welcome buyers to the booth to give more information on the business and show in more details your operation.
Staff will have access to coffee and lunch. Staff will not have access to Vestnorden 2023 social program.
Number of staff members depends on the size of the booth.
Booth size Number of staff
4m2 – 8m2 1
8m2 – 12m2 2
12m2 – 16m2 3
You can serve food and drinks at your booth and give samples to the buyers. Suppliers are not allowed to serve alcohol at the booth until after 15:00.
Some guests at Vestnorden 2023 could have allergies so we cannot allow live animals in the Show room area. If you wish to display live animals please send an email to vestnorden2023@sena.is and we might be able to set up an area outside.
The meeting area and the Show room will be in the same area. There will be 3 meeting areas, one for each country. The meeting rooms will be in the edges of the show room area. In the middle you will have the Show room and the coffee bar.
All payments must be made with either debit or credit card. Unfortunately, we cannot offer bank transfer for the payments.
If you are having problems paying the registration fee with your credit or debit card, we kindly ask that you contact your card issuer as the problem quite often lies with their restrictions.
For name changes please make sure to do so 3 weeks prior to the show.