VESTNORDEN 2025
BUYERS
Buyers
Registration Information
Welcome to Akureyri
Important information for Buyers regarding registration and preparation.
Registration fees for Buyers
Early bird fee: ISK 121.000
(approx. EUR 829) – per company, per person
Late fee: ISK 151.000
(approx. EUR 1035) – per company, per person
Payment is settled in ISK – Icelandic krona. The price listed in Euros is only indicative and is based on exchange rate per 02.05.25. View currency converter.
Included in the Buyers fee:
- Participation in Vestnorden and B2B meetings
- Get-together event
- Farewell dinner
- Lunch, coffee, and refreshments during Vestnorden days (2)
- Participation at the country presentations
- Transport to/from event in Akureyri, when necessary
- Transfer to/from Akureyri airport to hotel in Akureyri
- Accommodation for 3 nights in Akureyri (29 September – 2 October 2025)
- Flights to/from Iceland / Akureyri with only direct hub of Icelandair or Play Airline without airport taxes, which are to be paid by the flight traveller / Buyer.
Who can register as a Buyer?
The term Buyers includes tour operators and travel agencies. The Buyers participate at a reduced price compared to the actual cost. The price difference is cross subsidised by the Suppliers.
It is mandatory for Buyers to have appointments and therefore the appointment lists cannot be blocked.
Registration terms
Terms and conditions
Registration deadline for early bird is 29 June 2025 (midnight). From 30 June the registration fee will increase.
Registration deadline
Registration will close 29 August 2025.
Please note
The event may sell out prior to the registration deadline. There is limited capacity for Vestnorden 2025 and registration is based on first come first served basis.
B2B
The appointments system will open approximately 3 - 4 weeks before Vestnorden starts.
Payment
Payment is done upon registration through a secured payment site with credit card. Accepted credit cards are VISA and MasterCard.
Cancellation policy
- Free cancellation until 27 June
- Between 27 June and 27 August 50% of the total amount will be refunded.
- After 27 August – NO refund.
Cancellation can only be done by email to vestnorden2025@sena.is.
Name change
A name change is free of charge until 29 August 2025. After that, the cost of a name change is ISK 14.500 (approx EUR 100).
A name change can only be done by email to vestnorden2025@sena.is.
Early bird fee: ISK 122.000
(approx. EUR 836) – per company, per person
Late fee: ISK 152.000
(approx. EUR 1042) – per company, per person
Payment is settled in ISK – Icelandic krona. The price listed in Euros is only indicative and is based on exchange rate per 02.05.25. View currency converter.
Included in the OTA’s / Wholesaler registration fee
- Participation in Vestnorden and B2B meetings
- Get-together event
- Farewell dinner
- Lunch, coffee, and refreshments during Vestnorden days (2)
- Participation at the country presentations
- Transport to/from event in Akureyri, when necessary
- Transfer to/from Akureyri airport to hotel in Akureyri
- Accommodation for 3 nights in in Akureyri (29 September – 02 October 2025)
- Flights to/from Iceland / Akureyri with only direct hub of Icelandair or Play Airline without airport taxes, which are to be paid by the flight traveller / Buyer.
Who can register as an OTA?
Online travel agency (OTA) is a web-based marketplace aimed at consumers to research and book travel products and services, including hotels, flights, cars, tours, cruises, activities and more, directly with travel suppliers.
Wholesaler
A wholesaler is a company that sources, buys or stores products and services from multiple suppliers and sells them to other businesses such as retailers, merchants or other wholesalers.
Online Travel Agencies (OTAs) and wholesalers cannot sign up for pre- and post-tours.
Buyers
Flight Information and Airport Transport
Flight to and from Iceland and to/from Akureyri (if needed) with only direct hubs with Icelandair or Play is included in the registration fee. After you have submitted your registration and completed your payment you will receive confirmation. You need to have this confirmation when you book the flight.
- To book the flight with Icelandair please e-mail: corporate@icelandair.is.
- To book a flight with Play please e-mail: agents@flyplay.com.
In subject write: Vestnorden flights and the number of your confirmation to Vestnorden.
Please note: Flight bookings must be made before 5 August 2023.
If flight is booked between 6 August and 5 September there is an extra fee of ISK 20.000 (approx. EUR 137). If booked later than 5 September you have to contact vestnorden2025@sena.is for availability and prices.
Please NOTE: Airport taxes are NOT included in the registration fee and are therefore to be paid by the participant directly to the airline. Change Fee on tickets is according to fare rules. A fare difference may also be applied based on availability. The tickets are to be used in conjunction with the Vestnorden in Iceland 2025 between the period 25 September to 4 October 2025.
Arrival 23 September
From Copenhagen
RC465 dep CPH 06:55 arr FAE 08:10
RC453 dep CPH 12:25 arr FAE 13:30
RC459 dep CPH 18:35 arr FAE 19:50
From Reykjavík
RC402 dep KEF 11:45 arr FAE 14:10
From Paris
RC425 dep CDG 13:35 arr FAE 15:15
From Edinburgh
RC415 dep EDI 17:10 arr FAE 18:35
From Billund
RC471 dep BLL 19:40 arr FAE 20:40
Departure 26 September
To Billund
RC470 dep FAE 07:45 arr BLL 10:35
To Copenhagen
RC450 dep FAE 08:20 arr CPH 11:25
RC456 dep FAE 14:30 arr CPH 17:35
RC458 dep FAE 17:35 arr CPH 20:40
To Edinburgh
RC414 dep FAE 13:10 arr EDI 14:35
Departure 27 September
Please note if you chose to depart on 27 September, you will need an extra night in the Faroe Islands. Please contact us on vestnorden@vestnorden.com for price and to book.
To Reykjavik
RC401 dep FAE 07:45 arr KEF 08:15
To Paris
RC424 dep FAE 12:15 arr CDG 15:50
Complimentary airport transfer from Keflavik Airport to Reykjavík and r/t is included in the buyer‘s fee. You can book your ticket here: …………..
The travelling dates are beween the period 25 September to 4 October 2025.
The transfer is by invitation of Flybus, a member of Icelandia, a family of Icelandic travel brands.
Buyers
Accommodation
Buyer's Accommodation
Three night’s accommodation is included in the Buyers fee. Buyers will be accommodated in one of the following hotels. It will be allocated on a first come, first served basis. You select your desired hotel during the registration process.
Berjaya Akureyri Hotel
Þingvallastræti 23, 600 Akureyri
Berjaya Akureyri Hotel is your comfy base camp for experiencing and enjoying Iceland’s beautiful North. Our friendly hotel has tastefully decorated bright rooms and inviting facilities.
This beautiful town and the surrounding region have so much to offer. No matter the season, you’ll be glad you visited. The view from the hotel is magnificent. Nearby are natural wonders and some of Iceland’s best ski resorts, as well as a variety of museums and culture centers with interesting programs. The town’s beloved geothermal swimming pool is just across the street, and the center of Akureyri is only a short walk away. Bright, comfortable and cleverly designed with a Scandinavian flair.
Hotel Akureyri
Hafnarstræti 67 Skjaldborg, 600 Akureyri
Hotel Akureyri is small but well equipped hotel where the focus is placed on personal service. The hotel is located very close the town center, with a clear view of Eyjafjörður,
On the ground floor is a cozy dining area where a buffet breakfast is served, but in the afternoon various kinds of refreshments are on offer with special focus on delicious beers from Iceland and Scottish malt whiskey.
Hotel Kea
Skipagötu 18, 600 Akureyri
Set in the heart of Iceland’s second-largest city, Hotel Kea is a landmark in Akureyri. Overlooking a stunning fjord, it exudes classic charm and offers outstanding service in an unbeatable location. With view over the fjord the hotel is within walking distance from the town central with shops, cafés, restaurants and so much more.
Hotel Kea offers a diverse selection of rooms designed to meet the varying needs of guests, ensuring comfort and relaxation. Whether guests are couples, travel companions, or families, there is a suitable room available with a spacious double bed or two single beds. All rooms are equipped with modern amenities, including en-suite bathrooms, minibars, Nespresso coffee machines, flat-screen TVs, and desks.
Centrum hotel
Hafnarstræti 102, 600 Akureyri
Centrum Hotel is located on the pedestrian street in the heart of Akureyri. Where there is a great selection of restaurants and cafes, especially Centrum Kitchen & Bar and Strikið. All major services are within walking distance, the swimming pool, the art museum, the Hof cultural center and the Græni Hatturinn concert venue are within walking distance as well as everything that our beautiful city center has to offer.
Centrum Hotel with the Centrum Kitchen & Bar restaurant is the perfect place to come and enjoy everything that Akureyri has to offer and relax in a cozy environment.
Hotel Norðurland
Geislagötu 7, 600 Akureyri
Hotel Norðurland is a cozy hotel in the heart of Akureyri, within walking distance of cafes, restaurants, shops and museums. The hotel’s location makes it a great destination for those who want to enjoy everything Akureyri and the surrounding area has to offer.
Hotel Norðurland has 41 bright and spacious single to triple rooms that warmly welcome guests and are equipped with all the modern amenities to ensure a pleasant stay. Treat yourself to beautiful and stylish rooms, all of which have a private bathroom, flat screen TV, coffee and tea making facilities and wireless internet!
Buyers
Frequently Asked Questions
We have compiled the answers to the most commonly asked questions regarding your trip to Iceland for Vestnorden.
You are welcome to come earlier or stay longer, but you will have to cover your own accommodation outside the dates of the event, and you will also have to book and pay for your flight tickets outside the fixed dates for Vestnorden.
Please contact Icelandair’s team at: corporate@icelandair.is or Play at: agents@flyplay.com.
Yes, you need to arrange the extra accommodation yourself. There is only a three-night accommodation included in the Buyers fee.
You can book flights between the period of 25 September to 4 October 2025.
Unfortunately, connecting flights are not covered by your Vestnorden registration. It is with only direct hubs with Icelandair and Play.
The hotel rooms are based on single occupancy. If traveling with a family member or a friend not attending Vestnorden, a sub charge for the hotel room will apply.
You are welcome to bring family members, at your own cost, but they can not participate in the Vestnorden. Please do your own arrangements for flights and accommodation.
The hotel accommodation is for the period between 29 September to 2 October. Three nights in total.
All payments must be done by credit or debit card. If you need to make a payment by bank transfer, please contact vestnorden2025@sena.is.
Credit cards are charged at the time of registration.
All information about the pre–and post- tours can be found on vestnorden.com under the pre- and post-tours section.
No there is no limitation but please note that everyone needs to pay the same fee.